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SOURCE: BMI Imaging Systems
Microfilm conversion of 850 microfilm rolls by BMI Imaging; users, including the public, easily access digital images online from the County's web-site
Sunnyvale, California (PRWEB) February 20, 2013
BMI Imaging Systems, a leading provider of microfilm conversion solutions, document management and document scanning services, announced that the Lancaster County (Lincoln, Nebraska) Assessor-Register of Deeds is successfully leveraging BMI Imaging's Digital ReeL as its microfilm conversion solution.
The Lancaster County Nebraska Assessor-Register of Deeds maintains a complete file of sale data on all types of property and is responsible for efficiently managing County growth through the use of technological tools which expedite the work flow and dissemination of information to the public.
Public records from 1987 to present currently exist in a digital format. Today, the County is essentially paperless, having digitally converted public records from 1987-present. The County leverages Tyler Eagle’s software system to enable researchers to access these records. However, the County was never able to find the budget to digitally convert the infrequently accessed records older than 1987 that resided on microfilm.
Scott Gaines, Chief Deputy, Lancaster County Nebraska, states “Digital ReeL was by far the most affordable solution we looked at to bring this legacy microfilm archive into the digital age. Researchers can search for all records from our existing system and if the record is older than 1987, they are presented with instructions on how to find the information in Digital ReeL. All of this is completed from a computer, removing any physical microfilm from the retrieval process.”
County employees as well as citizens can easily access County records through the County’s web-site leveraging the Digital ReeL web interface.
Microfilm Conversion of Property Record Archive Older than 1987
The County protects and maintains nearly every type of document that affects land in Lancaster County. There are 20-30 different types of deeds, deeds of trust and other property-related records that the County manages on behalf of the public. Records from 1987-present have been digitally converted. Gaines states, “Our environment is essentially paperless today, with new paper records scanned upon arrival and imported into the County’s Tyler Eagle software system.”
Researchers such as title company representatives, attorneys, surveyors and appraisers start their records searches with the Tyler Eagle software system. If a requested record is older than 1987, the researchers were presented with information as to where the record is located within the physical microfilm archive. Gaines states, “Users that regularly conduct searches get familiar with the microfilm but it still took time as well as staff time. Significant staff time was required for users that never worked with microfilm and it was always a hassle for us to keep the microfilm archive organized.”
Having looked at several potential microfilm conversion solutions, Digital ReeL was selected due to its affordability for this legacy set of records. During the microfilm conversion process, County workers were able to monitor the microfilm conversion process as each microfilm roll was digitally converted. The BMI team presented a web log-in so that the County could view each digital microfilm roll as it completed as part of the quality control process. When a physical microfilm roll of poor quality didn’t digitally convert well, higher quality duplicate rolls were sent to BMI.
Digital ReeL Incorporates Handwritten Indexes: Records Accessed Over the Internet Alongside Existing Recorder System
The pre-1987 records on legacy microfilm were accessed via a handwritten index. Users would search this index to identify the physical microfilm roll(s) to retrieve. It would have been cost prohibitive and impractical to leverage this handwritten index to individually index each individual record on the microfilm. Gaines states, “Only Digital ReeL presented a solution to us that allowed us to maintain this existing index after the microfilm rolls were digitally converted.”
Users searching for a record are able to use that handwritten index in a digital format to locate the digital microfilm rolls needed for record retrieval. Rather than accessing physical microfilm and using physical reader printers, researchers now simply use the index to locate the virtual microfilm rolls from within the Digital ReeL interface.
Gaines continues, “Our users can now access these records online via our web-site and access these older digital images through the Digital ReeL web interface. We have the digital solution we were looking for but at a very affordable price consistent with the infrequency that these records are accessed.”
About BMI Imaging's Digital ReeL
Digital ReeL is a complete Nebraska microfilm conversion solution. BMI will convert your microfilm to virtual, digital microfilm rolls at one of our secure facilities (on-site option available). The Digital ReeL microfilm scanning service creates a digital, virtual replica of your original microfilm (or microfiche) - the entire microfilm roll is digitally converted. The Digital ReeL microfilm conversion solution includes an easy-to-use viewer that emulates microfilm retrieval from a reader printer. Users retrieve virtual microfilm rolls from a computer, avoiding the hassles that come with physical microfilm and legacy reader printers.
About BMI Imaging
Since 1958, BMI Imaging Systems has been a leader in microfilm scanning, microfiche conversion, aperture card conversion and document management solutions. BMI offers industry-leading scanning products from Canon and the ApplicationXtender document management product line from EMC Corporation. In addition, BMI has developed the Digital ReeL microfilm and microfiche scanning solution, which is available nationwide. Today, BMI staff consists of 80 employees, many who have been with BMI for decades. BMI converts an average of 3 million images per month. BMI serves commercial and government agencies throughout the United States and has developed a customer list of more than 2,000 accounts. BMI is headquartered just outside San Francisco in Sunnyvale, California, with an additional production and sales facility in Sacramento, California. http://www.bmiimaging.com
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